Employment Opportunities

To apply for employment at United Way of Santa Fe County, please submit a cover letter, resume, and completed UWSFC application form to: monak@uwsfc.org.

Note that the application must be downloaded to your electronic device, prior to filling out the form.

Current Openings:

Position Title: Human Resources and Payroll Coordinator
Department: Finance/ HR
Job Classification: 24 to 30 hours per week.
FLSA Status: Non –Exempt
Hourly Rate: $18-$23, Dependent on education and experience
Benefits Package: 24-29 hours/week: partial benefit packet; at 30 hours, full benefit package
Reports to: Vice President of Finance
Posted: 03/8/2017

Summary

The Human Resources and Payroll Coordinator is responsible for providing human resources (HR) and record keeping support to the Vice President of Finance in support of the organization. Ensuring prompt, courteous service to all United Way staff in their requests for support is a top priority for this position.  To ensure accountability and proper internal control, the Human Resources Coordinator must conform to UWSFC personnel and fiscal policies at all times.  This position is also responsible for processing a bi-weekly payroll using QuickBooks software. This position requires effective oral communication, excellent written and verbal skills (a writing sample will be requested), adherence to all applicable labor laws, and the ability to anticipate and manage operational needs, and multi-tasking.  Reliability and accuracy are essential.  Occasional local travel is required for errands or events.

Key Areas of Responsibility:

  • Coordinate employee recruitment, new hire orientation, training and development, and staffing logistics; coordinate interviews; prepare employment offer letters; notify applicants when positions close; maintain files of past applicants
  • Update job descriptions to ensure that all major work duties and qualifications are accurate
  • Coordinate CYFD background clearance process for all staff and volunteers; track clearances and notify program staff when received
  • Maintain employee benefits (enrollments, terminations, changes) and other HR reporting requirements; deliver mandatory documents to all required employees, including COBRA (initial and termination rights notifications), health plan Medicare Part D creditable coverage annual notice, and retirement plan documents and annual summary
  • Research HR issues to document compliance with applicable laws and policies; provide research findings and recommendations in response to emergent HR issues; stay current with changing employer responsibilities
  • Assist employees with benefit claims issues and offer referral as needed to protect private employee health data
  • Monitor employee anniversaries, and assist with evaluation processes as needed
  • Monitor expiration dates of staff drivers’ licenses and proof of auto insurance; verify documentation requirements are current prior to reimbursing mileage expenses
  • Monitor and provide support regarding employee safety and wellness issues, including Workers Comp claims and annual payroll audit
  • Provide support for employee performance, discipline, and termination issues including unemployment claims; prepare exit paperwork for terminations
  • Maintain employee files and provide support in maintaining overall documentation and filing system
  • Maintain current labor law posters and mandatory compliance communications at all work sites
  • Provide general support as required, and assist in the day-to-day efficient operations of HR
  • Assist in the administration and updating of personnel policies and procedures
  • Participate in departmental and organization-wide meetings as appropriate
  • Collect and summarize timekeeping information
  • Obtain supervisory approval of time card discrepancies
  • Compile and process payroll data such as garnishments, vacation time, insurance, and 403(b) deductions.
  • Process and close bi-weekly payrolls
  • Represent UWSFC at special events or programs connected with UWSFC; events may be held outside regular work hours (evenings/days off)
  • Perform within the prescribed limits of UWSFC’s ethics and compliance policies
  • Perform other duties or assignments as assigned by the Vice President of Finance

Qualifications:

  • High school diploma or GED plus a two-year degree; prefer higher education degree, specifically in business/management/human resources or closely related coursework
  • Two years of human resource administration or support, preferably in a non-profit environment
  • Bilingual (English/Spanish) preferred
  • Two years of payroll experience using QuickBooks software
  • Excellent written and verbal skills
  • Excellent organizational skills, efficiency, and accuracy with details
  • Ability to research HR best-practices and legal requirements using mainstream resources such as SHRM, NM Dept. of Workforce Solutions, US Dept. of Labor, etc., and formulate policy recommendations for management use
  • Knowledge of general office software, particularly the Microsoft Office Suite, and strong Excel skills
  • Able to work with basic supervision, with initiative and good judgement
  • Ability to handle confidential information with discretion
  • Ability to function effectively as a team member and work independently
  • Ability to work well in culturally diverse setting and knowledge of local population served
  • Ability to pass a mandatory background clearance required of all childcare workers in the State of New Mexico
  • While performing the duties of this job, the employee is regularly required to stand, walk, sit for prolonged periods, and use computer equipment and cell phones. The employee is occasionally required to reach with hands and arms, stoop, kneel, crouch, or crawl.  The employee must be able to lift 40 pounds.
  • Occasional local travel is required for meetings, events and errands.
Position Title: On-Call Substitute Teacher
Department: Early Learning Center at Aspen
Job Classification: On-Call
FLSA Status: Non –Exempt
Hourly Rate: Dependent on education and experience
Benefits Package: Health and Dental insurance, PTO, Holidays, Life Insurance, Flexible Savings Account
Reports to: Master Teacher
Posted: 11/15/2016

Summary

The Substitute Teacher and Childcare Provider is responsible for providing on-call program support in the event of a staff absence or as additional program support. The Substitute and Childcare Provider reports for duty on time and performs quality classroom supervision, instruction and teacher and program assistance. The Substitute and Childcare Provider complies with program policies and disciplinary standards. There are no guaranteed hours of work.

Key Areas of Responsibility:

  • Teach and/or care for children on an as-needed basis; classes are held on weekdays during daytime and early evening hours, and occasionally weekends
  • Ensure that all CYFD regulations for childcare, including those pertaining to health and safety, are met for each child at all times including knowledge of and participation in emergency evacuation procedures
  • Follow program, discipline, and confidentiality policies and procedures for SFCP and FFN programs
  • Participate in substitute orientation and other mandatory training that may be held outside regular working hours (evenings/weekends) as scheduled
  • Arrive on time and perform classroom and/or childcare preparation as instructed by supervisor
  • Participate with program and teaching staff to coordinate classroom and childcare activities
  • Supervise snack and other activities 
  • Assist other teachers and program staff as needed
  • Exhibit professionalism, tact and patience when communicating with children, families, employees, and staff at all levels of the organization
  • Collect children’s attendance and other data
  • Maintain a neat and clean office and classroom
  • Make sure books, materials, and supplies are used appropriately and are properly put away each day
  • Perform other duties as assigned by program supervisors

Qualifications:

  • Minimum of high school diploma/GED and one year of experience working with children in groups
  • Availability from Monday through Friday, 8 a.m. to 3 p.m.
  • Prefer experience and/or education in early childhood or elementary education, lesson planning, and/or enrichment activity planning
  • Bilingual (English/Spanish) preferred
  • Ability to work well in culturally diverse setting and knowledge of local population served, to include elementary-school aged children and families representing a wide range of socio-economic and risk factors
  • Ability to pass a mandatory background clearance required of all childcare workers in the State of New Mexico
  • CPR certified preferred
  • Works sensitively with the children, families, and teacher at the program site
  • Communicates clearly and accurately, orally and in writing
  • Functions effectively and cooperatively as a team member
  • While performing the duties of this job, the employee is regularly required to walk, stand, drive, sit for long periods of time. The employee is occasionally required to reach with hands and arms, stoop, kneel, crouch or crawl. The employee must be able to lift 40 pounds. Environmental stress may occur. The employee may be exposed to chemicals, pesticides or other agents used at the school facility. There is a potential for exposure to infectious diseases. The noise level in the environment is usually moderate to loud.

AN EQUAL OPPORTUNITY EMPLOYER

It is the policy of UWSFC to provide equal employment opportunity for all job applicants and employees in full compliance with the relevant statutes, executive orders, and regulations. There shall be no discrimination or harassment at UWSFC on the basis of race, age, religion, color, national origin, ancestry, sex, sexual orientation, gender identity, physical or mental handicap or disability, serious medical condition, veteran’s status, or spousal affiliation.